The Los Angeles City College Library wishes to preserve, digitize, and distribute approximately 17,000 pages of its student newspaper, the Collegian. The newspaper dates from 1929 to the present and consists of mostly black-and-white and approximately 105 color pages. The Collegian was mostly published bi-weekly, but there are periods when it was published 3 times per week. The pages are of varying sizes, and some issues contain inserts. Refer to Appendix A for a detailed page count.

 

The pages to be digitized are both bound and unbound. The last 20 years of the newspaper – approximately 3200 pages -- are not bound. The successful respondent will not be required to return the source documents.

 

There are 80 or more bound volumes. The pages are not all correctly ordered and there may be duplicate pages. The pages must be properly collated and duplicate pages must be discarded before the master images or the microfilm is produced.

 

 

 

Each page of the newspaper must be filmed on 35 mm microfilm, one page per frame in portrait orientation. Negative silver gelatin microfilm must be produced in accordance with the applicable ANSI/AIIM/ISO standards and following RLG Guidelines for the creation of preservation microfilm. The reduction ratio must be as close to 1:16 as page size and scanning equipment allows. Respondents must indicate the expected reduction ratio of the microfilm.

 

The master microfilm copy must be stored following applicable ANSI/AIIM/ISO standards. One negative copy must be produced from the master and returned to Los Angeles City College Library.

 

The vendor may choose to film future Collegian issues on an annual basis.

 

 

 

Except where noted all products must conform to NDNP Technical Guidelines as described in http://www.loc.gov/ndnp/pdf/NDNP_200709TechNotes.pdf. The text below is supplementary to the NDNP Technical Guidelines.

 

 

 

Although most pages are black-and-white, the Collegian does contain approximately 850 color pages. A page is designated as a color page if it has one or more color photographs on it.

 

All master images, both grayscale and color, must be 400dpi, uncompressed TIFF 6.0 images. If reduction ratios do not allow production of 400dpi images, the master images must be 300dpi resolution. .For all pages not designated as color pages, the master images must be 8-bit grayscale. For all pages designated as color pages, the master images must be 24-bit color images.

 

With the exception of designated color pages, master images either may be produced from microfilm or may be produced from the source documents themselves. The vendor should provide quotes for master image production from microfilm and from the source documents.

 

Master images for designated color pages must be produced from source pages.

 

Master images must have a maximum of 1.0^o skew. The images must be cropped to the edge of the page so that the page edge remains visible. Do not repair or attempt to crop away torn or ragged page edges.

 

See Appendix B of the aforementioned NDNP Technical Guidelines for a complete technical description of the TIFF image files.

 

 

 

All derivative images must be produced from the corresponding master images. Derivative images must have the same bit depth as its master image.

 

For each page / master image, the following derivative images must be produced:

 

-         One 8:1 compressed JPEG2000 image per page

-         One PDF Exact Searchable Image.

 

JPEG2000 images must be produced in accordance with the JPEG 2000 Profile for the National Digital Newspaper Program http://www.loc.gov/ndnp/pdf/NDNP_JP2HistNewsProfile.pdf and Appendix B of the aforementioned NDNP Technical Guidelines.

 

The image used to produce the PDF file must be a 150dpi JPEG image derived from the master image and compressed “moderately” (JPEG quality 40). PDF Searchable Image, also know as Image + Text, is described in The Four Flavors of Adobe PDF for Paper-based Documents ( http://www.adobe.com/de/products/acrcapture/pdfs/aacflavors.pdf ) and in Appendix B of the NDNP Technical Guidelines.

 

In addition and exception to NDNP specifications, article PDF files or image files must either be generated on demand from the derivative images by the content delivery system (preferred) or be created during digitization and delivered with the other data. The articles must include continuations as needed. If the second method is chosen, vendors must propose an article file naming convention. These two alternatives shall be referred to as Article Alternative A and Article Alternative B respectively.

 

In addition and exception to NDNP specifications, a PDF file or image file for each photo and caption should either be generated on demand from the derivative images by the content delivery system (preferred) or be created during digitization and delivered with the other data. If the second method is chosen, vendors must propose a photo and caption file naming convention. These two alternatives shall be referred to as Photo Alternative A and Photo Alternative B respectively.

 

 

 

METS/ALTO XML data files conforming to the NDNP Technical Guidelines Appendix C must be delivered.

 

If the vendor chooses to include articles, photos, and captions (Article Alternative A and Photo Alternative A) as separately viewable data elements, then in addition to the XML data required by the NDNP Technical Guidelines, sufficient data must be included in these XML files so that article, photo, and caption PDF or image files can be generated on demand. This data may instead be stored in separate XML files provided that these files are referenced by the NDNP METS/ALTO XML data files. For all article metadata such as article title, byline, etc, the vendor must propose and describe a XML schema or an extension to the NDNP METS/ALTO XML schema

 

Each article and photo must include title and, when present, the byline. The vendor may choose to guarantee that article titles attain a certain level of accuracy, for example, 95% character accuracy or 99.5% character accuracy. The vendor should provide pricing for OCR’d but uncorrected article titles and corrected article titles.

 

Based on the provided samples, the vendor must estimate the uncorrected OCR accuracy for this project as well as the expected margin of error.

 

 

 

The Collegian is published bi-weekly from September to May each year with some production gaps around holidays.

 

The vendor may choose to convert print-ready PDF files of current and future issues of the Collegian into master and derivative images and METS/ALTO XML as described above. These services must be provided annually in June of each year.

 

 

 

The vendor must provide a quote for a hosted turnkey installation of Contentdm with the appropriate license. The quote must include all hardware necessary for Contentdm as well as the data digitized during the course of this project.   The quote must  include an annual Contentdm support contract, data center fees, and monthly transfer volume (bandwidth). The quote must include fees, if any, for building the Contentdm collection from the data digitized during the course of this project.

 

 

 

The following summarizes the deliverables for this project.

 

            Microfilm

-         Master 35mm negative microfilm.

-         Duplicate 35mm negative microfilm.

-         [OPTIONAL] Master and duplicate microfilm as above for future issues of the Collegian. The microfilm must be produced annually.

 

-         One uncompressed 8-bit grayscale 400dpi / 300dpi TIFF 6.0 master image for each newspaper page not designated as a color page.

-         For each designated color page, one uncompressed 24-bit color 400dpi / 300dpi TIFF 6.0 master image.

-         For each newspaper page, one 8:1 compressed JPEG2000 image produced from that page’s master image.

-         For each newspaper page, one Searchable Image PDF file produced from a 150dpi JPEG image derived from that page’s master image.

-         METS/ALTO XML files conforming to NDNP standards plus Article Alternative A or B and Photo Alternative A or B.

-         [OPTIONAL] The above image and data files produced monthly from current print-ready PDF files and delivered to the Library.

 

-         Content delivery system with common library standards and protocols hosted in a Class A data center, capable of ingesting or importing, hosting, and delivering the digital data described in this document.